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Birth and Death Registration in Japan - INI

Birth and death registration are statutory notification procedures under Japan's Family Registration Act. Birth notifications must be filed within 14 days of birth, and death notifications within 7 days of learning of the death. Notifications are submitted to municipal offices at the place of birth, permanent domicile, or the notifier's location, with specific requirements for information to be recorded, necessary documents, and notifier qualifications.

Family Registration Act birth notification death notification administrative procedure municipal office Ministry of Justice 
[item.birth-notification-deadline]
code=BIRTH-01
slug=birth-notification-deadline
name=Birth Notification Deadline
description=Must be filed within 14 days of birth.
category=birth
deadline=Within 14 days of birth (3 months for births abroad)
legalBasis=Family Registration Act Articles 49 and 52
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.birth-notification-filer]
code=BIRTH-02
slug=birth-notification-filer
name=Birth Notification Filer
description=The father or mother serves as the notifier.
category=birth
deadline=
legalBasis=Family Registration Act Article 49
whoCanFile=["Father","Mother","Cohabitant","Doctor or midwife who attended the birth"]
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.birth-notification-documents]
code=BIRTH-03
slug=birth-notification-documents
name=Birth Notification Required Documents
description=Birth notification form and birth certificate are required.
category=birth
deadline=
legalBasis=
whoCanFile=
fee=Free of charge
requiredDocuments=["Birth notification form (integrated with birth certificate)","Birth certificate (completed and signed by doctor or midwife)"]
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.birth-notification-location]
code=BIRTH-04
slug=birth-notification-location
name=Birth Notification Submission Location
description=Municipal office at child's birthplace, permanent domicile, or filer's location.
category=birth
deadline=
legalBasis=
whoCanFile=
fee=
requiredDocuments=
submissionLocation=["Municipal office at child's birthplace","Municipal office at child's permanent domicile","Municipal office at filer's location"]
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.birth-notification-online]
code=BIRTH-05
slug=birth-notification-online
name=Online Birth Notification Submission
description=Online submission is available via Myna Portal.
category=birth
deadline=
legalBasis=
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=["In-person submission at municipal office","Online submission via Myna Portal (conditions apply)"]
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.death-notification-deadline]
code=DEATH-01
slug=death-notification-deadline
name=Death Notification Deadline
description=Must be filed within 7 days of learning of the death.
category=death
deadline=Within 7 days of learning of death (3 months for deaths abroad)
legalBasis=Family Registration Act Article 86
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.death-notification-filer]
code=DEATH-02
slug=death-notification-filer
name=Death Notification Filer
description=Cohabiting relatives have priority as notifiers.
category=death
deadline=
legalBasis=Family Registration Act Article 87
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=["Cohabiting relatives (1st priority)","Other cohabitants (2nd priority)","Landlord, property owner, building/land manager (3rd priority)"]
qualifiedFilers=["Non-cohabiting relatives","Guardians, curators, assistants","Voluntary guardians, voluntary guardian appointees"]
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.death-notification-documents]
code=DEATH-03
slug=death-notification-documents
name=Death Notification Required Documents
description=Death notification form and death certificate or autopsy report are required.
category=death
deadline=
legalBasis=
whoCanFile=
fee=Free of charge
requiredDocuments=["Death notification form (integrated with death certificate/autopsy report)","Death certificate or autopsy report","Filer's seal (optional)"]
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=If guardian files, certificate of registered matters (within 3 months) or court transcript (original) is required
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.death-notification-location]
code=DEATH-04
slug=death-notification-location
name=Death Notification Submission Location
description=Municipal office at place of death, permanent domicile, or filer's location.
category=death
deadline=
legalBasis=
whoCanFile=
fee=
requiredDocuments=
submissionLocation=["Municipal office at place of death","Municipal office at deceased's permanent domicile","Municipal office at filer's location"]
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=

[item.death-notification-post-submission]
code=DEATH-05
slug=death-notification-post-submission
name=Procedures After Death Notification Submission
description=Cremation/burial permit and various procedures are required.
category=death
deadline=
legalBasis=
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=["Cremation/burial permit cannot be reissued - keep safe","Death certificate is not returned after submission","Foreign nationals must return residence cards, etc."]
postSubmissionProcedures=["Receive cremation/burial permit","Cancel resident registration","Pension and insurance procedures","Inheritance procedures","Obtain death notification certificate (as needed)"]
prohibitedTools=
writingTools=
appealDestination=

[item.form-writing-rules]
code=COMMON-01
slug=form-writing-rules
name=Form Writing Rules
description=Use black ink pen or ballpoint pen.
category=common
deadline=
legalBasis=
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=["Pencil","Erasable ink","Permanent marker","Erasable ballpoint pen"]
writingTools=["Black ink pen","Black ink ballpoint pen"]
appealDestination=

[item.appeal-procedure]
code=COMMON-02
slug=appeal-procedure
name=Appeal Procedure
description=Appeal to family court is possible for non-acceptance decisions.
category=common
deadline=
legalBasis=Family Registration Act Article 122
whoCanFile=
fee=
requiredDocuments=
submissionLocation=
availableMethods=
mandatoryFilers=
qualifiedFilers=
specialCases=
importantNotes=
postSubmissionProcedures=
prohibitedTools=
writingTools=
appealDestination=Family Court