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How to Obtain Family Register Certificates - XML
This guide provides detailed information on how to obtain family register certificates (full and partial), including application locations, required documents, fees, and the wide-area delivery system. Since March 2024, the wide-area delivery system allows applicants to obtain certificates at any municipal office nationwide, not just at the office of their permanent residence. Various acquisition methods including counter application, mail application, convenience store delivery, and Mynaportal are compared and explained.
family register
certificate
koseki
wide-area delivery
Ministry of Justice
procedure
<?xml version="1.0" encoding="UTF-8"?>
<items>
<item>
<code>01</code>
<slug>certificate-types</slug>
<name>Certificate Types</name>
<description>Types of family register certificates and their differences</description>
<items>[{"code":"01-01","slug":"full-certificate","name":"Full Family Register Certificate","fee":450,"feeUnit":"円/通","description":"Contains information for all persons in the register including names, permanent residence, birth dates, parents' names, and relationships."},{"code":"01-02","slug":"partial-certificate","name":"Partial Family Register Certificate","fee":450,"feeUnit":"円/通","description":"Contains information for specific individuals only. Extracted from the full family register certificate."},{"code":"01-03","slug":"removed-full-certificate","name":"Full Removed Register Certificate","fee":750,"feeUnit":"円/通","description":"Certifies information for all persons in a removed (abolished) family register."},{"code":"01-04","slug":"removed-partial-certificate","name":"Partial Removed Register Certificate","fee":750,"feeUnit":"円/通","description":"Certifies information for specific individuals in a removed family register."},{"code":"01-05","slug":"original-full-certificate","name":"Full Original Pre-Meiji Register Certificate","fee":750,"feeUnit":"円/通","description":"Certifies information for all persons in pre-Meiji era family registers."},{"code":"01-06","slug":"original-partial-certificate","name":"Partial Original Pre-Meiji Register Certificate","fee":750,"feeUnit":"円/通","description":"Certifies information for specific individuals in pre-Meiji era family registers."},{"code":"01-07","slug":"supplement-certificate","name":"Family Register Supplement","fee":200,"feeUnit":"円/通","description":"Certificate for family register supplement (all persons or individual)."}]</items>
</item>
<item>
<code>02</code>
<slug>application-methods</slug>
<name>Application Methods</name>
<description>Methods to obtain family register certificates</description>
<items>[{"code":"02-01","slug":"wide-area-delivery","name":"Wide-Area Delivery (Counter)","availableSince":"2024-03-01","processingTime":"即日～数日","description":"Full family register certificates can be obtained at any municipal office counter, not just at the permanent residence location. Available to the person, spouse, direct lineal ascendants (parents, grandparents), and direct lineal descendants (children, grandchildren).","requiredDocuments":["交付申請書","顔写真付き本人確認書類（マイナンバーカード、運転免許証、パスポート等）","手数料"],"notes":"郵送・代理人申請は不可。戸籍抄本、附票、除籍抄本等は対象外。"},{"code":"02-02","slug":"home-domicile-counter","name":"Home Domicile Counter","processingTime":"即日","description":"Traditional method of applying at the counter of the municipal office of the permanent residence. All certificate types are available, and proxy applications are possible.","requiredDocuments":["交付申請書","本人確認書類","印鑑（認印）","手数料","委任状（代理人の場合）"],"notes":"全ての証明書が取得可能。代理人申請も可。"},{"code":"02-03","slug":"mail-application","name":"Mail Application","processingTime":"1～2週間","description":"Method of requesting by mail to the municipal office of the permanent residence. Convenient when the permanent residence is far away.","requiredDocuments":["請求書（必要事項記載）","本人確認書類の複写","定額小為替または現金書留（手数料分）","返信用封筒（切手貼付、返送先記載）","委任状（代理人の場合）"],"notes":"本籍地の市区町村に直接郵送する必要あり。"},{"code":"02-04","slug":"convenience-store","name":"Convenience Store Delivery","processingTime":"即日","description":"Can be obtained at multi-copy machines in participating convenience stores. Available late at night and early morning, and fees may be lower.","requiredDocuments":["マイナンバーカードまたは住民基本台帳カード","手数料"],"notes":"対応自治体・コンビニが限定される。住基カード利用には事前手続きが必要。"},{"code":"02-05","slug":"mynaportal","name":"Mynaportal","processingTime":"約1週間","description":"Apply online and receive by mail. Can be done from home, but requires My Number Card and card reader.","requiredDocuments":["マイナンバーカード","カード読み取り機器","郵送料"],"notes":"オンライン申請後、郵送で届く。"}]</items>
</item>
<item>
<code>03</code>
<slug>eligible-applicants</slug>
<name>Eligible Applicants</name>
<description>Who can request family register certificates</description>
<items>[{"code":"03-01","slug":"self","name":"The Person Themselves","wideAreaEligible":true,"description":"The person recorded in the family register (including those removed from the register)"},{"code":"03-02","slug":"spouse","name":"Spouse","wideAreaEligible":true,"description":"The spouse of the person"},{"code":"03-03","slug":"direct-ascendants","name":"Direct Lineal Ascendants","wideAreaEligible":true,"description":"Parents, grandparents, and other relatives in previous generations in direct line"},{"code":"03-04","slug":"direct-descendants","name":"Direct Lineal Descendants","wideAreaEligible":true,"description":"Children, grandchildren, and other relatives in subsequent generations in direct line"},{"code":"03-05","slug":"proxy","name":"Proxy","wideAreaEligible":false,"description":"Proxy with power of attorney. However, wide-area delivery is not available; can only apply at the permanent residence municipal office.","requiredDocuments":["委任状","代理人の本人確認書類"]},{"code":"03-06","slug":"others","name":"Others with Legitimate Reasons","wideAreaEligible":false,"description":"Those who need it for exercising rights or fulfilling obligations, or for submission to government agencies","requiredDocuments":["利用目的・理由を記載した資料"]}]</items>
</item>
<item>
<code>04</code>
<slug>required-documents</slug>
<name>Required Documents</name>
<description>Documents required to obtain family register certificates</description>
<items>[{"code":"04-01","slug":"application-form","name":"Application Form","description":"Family Register Certificate Application Form. Available at municipal office counters or downloadable from municipal websites."},{"code":"04-02","slug":"id-document","name":"Identification Document","description":"Photo-bearing identification such as My Number Card, driver's license, or passport. Photo-bearing ID is mandatory for wide-area delivery.","acceptableDocuments":["マイナンバーカード","運転免許証","パスポート","在留カード","特別永住者証明書"]},{"code":"04-03","slug":"seal","name":"Seal","description":"A registered seal (inkan) is required. Some municipalities accept signatures instead."},{"code":"04-04","slug":"power-of-attorney","name":"Power of Attorney","description":"Required when a proxy applies. Not needed if the proxy and the person are in the same family register."},{"code":"04-05","slug":"postal-money-order","name":"Postal Money Order or Cash Registered Mail","description":"Required for mail applications. Purchased and processed at post offices."},{"code":"04-06","slug":"return-envelope","name":"Return Envelope","description":"Required for mail applications. An envelope with stamps and return address must be enclosed."}]</items>
</item>
<item>
<code>05</code>
<slug>fees</slug>
<name>Fees</name>
<description>Fee schedule for family register certificates</description>
<items>[{"code":"05-01","slug":"full-certificate-fee","name":"Full Family Register Certificate","fee":450,"feeUnit":"円/通"},{"code":"05-02","slug":"partial-certificate-fee","name":"Partial Family Register Certificate","fee":450,"feeUnit":"円/通"},{"code":"05-03","slug":"removed-certificate-fee","name":"Removed Register Certificate","fee":750,"feeUnit":"円/通"},{"code":"05-04","slug":"original-certificate-fee","name":"Original Pre-Meiji Register Certificate","fee":750,"feeUnit":"円/通"},{"code":"05-05","slug":"supplement-fee","name":"Family Register Supplement","fee":200,"feeUnit":"円/通"}]</items>
</item>
<item>
<code>06</code>
<slug>wide-area-restrictions</slug>
<name>Wide-Area Delivery Restrictions</name>
<description>Certificates and applicants not eligible for wide-area delivery</description>
<items>[{"code":"06-01","slug":"excluded-certificates","name":"Certificates Excluded from Wide-Area Delivery","description":"Partial family register certificates, partial removed register certificates, partial original pre-Meiji certificates, register supplements, and acceptance certificates for family register notifications are excluded from wide-area delivery."},{"code":"06-02","slug":"excluded-applicants","name":"Applicants Excluded from Wide-Area Delivery","description":"Siblings, spouse's parents and grandparents, uncles and aunts, and proxies cannot use wide-area delivery. Must apply at the permanent residence municipal office."},{"code":"06-03","slug":"excluded-methods","name":"Application Methods Not Available for Wide-Area Delivery","description":"Mail applications and proxy applications are not available for wide-area delivery. The person or eligible relative must come to the counter in person."}]</items>
</item>
</items>