Procedures and documents required for school transfers in elementary and junior high schools.
Overview
School Transfer Procedures
School transfer procedures are administrative processes required when students transfer to or from different schools. This includes submitting transfer-out and transfer-in notifications, exchanging necessary documents such as enrollment certificates and textbook provision certificates, and completing enrollment procedures at the new school. By law, transfer-in notifications must be submitted within 14 days of moving, and advance preparation and coordination with relevant institutions are essential for smooth transfers.
school transfer
transfer-in notification
transfer-out notification
elementary school
junior high school
education
procedures
| code | slug | name | description | timing | obtainedFrom | notes |
|---|---|---|---|---|---|---|
| 01 | transfer-out-procedure | Transfer-Out Procedure | Procedures for transferring out from the current school. | Contact school 1-2 months before moving, receive documents 1-2 weeks before | ||
| 02 | transfer-out-notification | Transfer-Out Notification | Notification submitted to the municipal office of the previous address. | Before moving | ||
| 03 | transfer-in-notification | Transfer-In Notification | Notification submitted to the municipal office of the new address. | Within 14 days after moving (legally required) | ||
| 04 | transfer-in-procedure | Transfer-In Procedure | Enrollment procedures at the new school. | Within one week after submitting resident registration change | ||
| 05 | enrollment-certificate | Enrollment Certificate | Document certifying current enrollment status. | Transferring-out school | ||
| 06 | textbook-certificate | Textbook Provision Certificate | Document certifying receipt of free textbooks. | Transferring-out school (elementary and junior high only) | ||
| 07 | school-attendance-notice | School Attendance Notice | Notice designating the school to attend. | Municipal office (when submitting transfer-in notification) | ||
| 08 | out-of-district-application | Out-of-District School Attendance | Procedures for attending a school outside the residential school district. | Application to board of education required, approval criteria apply | ||
| 09 | private-school-transfer | Transfer to Private School | Transfer and enrollment procedures for private schools. | Vacancy required, entrance exam may be necessary | ||
| 10 | national-prefectural-school | Transfer to National/Prefectural School | Transfer procedures for national and prefectural schools. | Notification to board of education required |