XML

School Transfer Procedures - XML

School transfer procedures are administrative processes required when students transfer to or from different schools. This includes submitting transfer-out and transfer-in notifications, exchanging necessary documents such as enrollment certificates and textbook provision certificates, and completing enrollment procedures at the new school. By law, transfer-in notifications must be submitted within 14 days of moving, and advance preparation and coordination with relevant institutions are essential for smooth transfers.

school transfer transfer-in notification transfer-out notification elementary school junior high school education procedures

<?xml version="1.0" encoding="UTF-8"?>
<items>
  <item>
    <code>01</code>
    <slug>transfer-out-procedure</slug>
    <name>Transfer-Out Procedure</name>
    <description>Procedures for transferring out from the current school.</description>
    <timing>Contact school 1-2 months before moving, receive documents 1-2 weeks before</timing>
    <obtainedFrom></obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>02</code>
    <slug>transfer-out-notification</slug>
    <name>Transfer-Out Notification</name>
    <description>Notification submitted to the municipal office of the previous address.</description>
    <timing>Before moving</timing>
    <obtainedFrom></obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>03</code>
    <slug>transfer-in-notification</slug>
    <name>Transfer-In Notification</name>
    <description>Notification submitted to the municipal office of the new address.</description>
    <timing>Within 14 days after moving (legally required)</timing>
    <obtainedFrom></obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>04</code>
    <slug>transfer-in-procedure</slug>
    <name>Transfer-In Procedure</name>
    <description>Enrollment procedures at the new school.</description>
    <timing>Within one week after submitting resident registration change</timing>
    <obtainedFrom></obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>05</code>
    <slug>enrollment-certificate</slug>
    <name>Enrollment Certificate</name>
    <description>Document certifying current enrollment status.</description>
    <timing></timing>
    <obtainedFrom>Transferring-out school</obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>06</code>
    <slug>textbook-certificate</slug>
    <name>Textbook Provision Certificate</name>
    <description>Document certifying receipt of free textbooks.</description>
    <timing></timing>
    <obtainedFrom>Transferring-out school (elementary and junior high only)</obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>07</code>
    <slug>school-attendance-notice</slug>
    <name>School Attendance Notice</name>
    <description>Notice designating the school to attend.</description>
    <timing></timing>
    <obtainedFrom>Municipal office (when submitting transfer-in notification)</obtainedFrom>
    <notes></notes>
  </item>
  <item>
    <code>08</code>
    <slug>out-of-district-application</slug>
    <name>Out-of-District School Attendance</name>
    <description>Procedures for attending a school outside the residential school district.</description>
    <timing></timing>
    <obtainedFrom></obtainedFrom>
    <notes>Application to board of education required, approval criteria apply</notes>
  </item>
  <item>
    <code>09</code>
    <slug>private-school-transfer</slug>
    <name>Transfer to Private School</name>
    <description>Transfer and enrollment procedures for private schools.</description>
    <timing></timing>
    <obtainedFrom></obtainedFrom>
    <notes>Vacancy required, entrance exam may be necessary</notes>
  </item>
  <item>
    <code>10</code>
    <slug>national-prefectural-school</slug>
    <name>Transfer to National/Prefectural School</name>
    <description>Transfer procedures for national and prefectural schools.</description>
    <timing></timing>
    <obtainedFrom></obtainedFrom>
    <notes>Notification to board of education required</notes>
  </item>
</items>