XML

Business Document Types - XML

Business documents are broadly categorized into three types: internal documents, external documents, and social documents. Internal documents include proposals, reports, and meeting minutes; external documents include contracts, quotations, and invoices; and social documents include greeting cards and letters. These documents play essential roles in organizational communication and business operations.

business documents document management internal documents external documents business skills

<?xml version="1.0" encoding="UTF-8"?>
<items>
  <item>
    <code>01</code>
    <slug>proposal</slug>
    <name>Proposal</name>
    <description>A document proposing new projects or business ideas.</description>
    <category>Internal/External Document</category>
  </item>
  <item>
    <code>02</code>
    <slug>report</slug>
    <name>Report</name>
    <description>A document summarizing work content, project progress, and research results.</description>
    <category>Internal Document</category>
  </item>
  <item>
    <code>03</code>
    <slug>minutes</slug>
    <name>Meeting Minutes</name>
    <description>A document recording meeting discussions, attendees, conclusions, and action items.</description>
    <category>Internal Document</category>
  </item>
  <item>
    <code>04</code>
    <slug>contract</slug>
    <name>Contract</name>
    <description>A legally binding document clarifying rights and obligations between parties.</description>
    <category>External Document</category>
  </item>
  <item>
    <code>05</code>
    <slug>quotation</slug>
    <name>Quotation</name>
    <description>A document presenting prices, delivery dates, and conditions for goods or services.</description>
    <category>External Document</category>
  </item>
  <item>
    <code>06</code>
    <slug>invoice</slug>
    <name>Invoice</name>
    <description>A document requesting payment for goods or services provided.</description>
    <category>External Document</category>
  </item>
  <item>
    <code>07</code>
    <slug>purchase-order</slug>
    <name>Purchase Order</name>
    <description>A document for ordering goods or services.</description>
    <category>External Document</category>
  </item>
  <item>
    <code>08</code>
    <slug>delivery-note</slug>
    <name>Delivery Note</name>
    <description>A document proving delivery of goods.</description>
    <category>External Document</category>
  </item>
  <item>
    <code>09</code>
    <slug>receipt</slug>
    <name>Receipt</name>
    <description>A document proving receipt of payment.</description>
    <category>External Document</category>
  </item>
  <item>
    <code>10</code>
    <slug>approval-document</slug>
    <name>Approval Document</name>
    <description>A document requesting approval or decision from superiors or management.</description>
    <category>Internal Document</category>
  </item>
  <item>
    <code>11</code>
    <slug>plan</slug>
    <name>Plan</name>
    <description>A document summarizing implementation plans for work or projects.</description>
    <category>Internal Document</category>
  </item>
  <item>
    <code>12</code>
    <slug>memo</slug>
    <name>Internal Memo</name>
    <description>A document for information transmission and communication within the organization.</description>
    <category>Internal Document</category>
  </item>
  <item>
    <code>13</code>
    <slug>greeting-letter</slug>
    <name>Greeting Letter</name>
    <description>A social document sent for ceremonial purposes.</description>
    <category>Social Document</category>
  </item>
</items>